When Finqle processes your invoice payout, you receive several documents. This article explains each document type, its purpose and how to use it for your accounting and administration.
Document overview
During the payout process you receive the following documents:
- Transaction Statement: detailed breakdown of the payout calculation
- Transfer Statement: legal document confirming which invoices have been transferred to Finqle's ownership
- Sales Invoice: the invoice we generate on your behalf to the Debtor
- Purchase Invoices: invoices for fees related to the factoring service, or fees charged to you by a platform or intermediary
1. Transaction Statement
The Transaction Statement provides a comprehensive breakdown of how your payout amount is calculated. It shows the original invoice value, applied fees and the final amount you receive. Transaction Statements start with T, for example T001234.
2. Transfer Statement
The Transfer Statement legally formalises the transfer of invoice ownership from you to Finqle through a process called cessie (assignment). This document functions as the official deed (akte) required for a valid assignment of receivables under Dutch law.
It is not a document you need for your financial administration, but it proves that you have transferred your invoice and that you are not entitled to direct payment from your client, but to payment through Finqle. Transfer Statements start with D, for example D001234.
3. Sales Invoice (invoiced to the Debtor)
This is the sales invoice that Finqle generates on your behalf and sends to the Debtor (your customer). It represents the sale of goods or services from your company to the Debtor. The invoice number starts with M, for example M00001-001234.
4. Purchase Invoices (invoiced to you)
Financing Fee Invoice (F series)
This purchase invoice is issued by Finqle to your company for the financing services provided. The invoice number starts with F, for example F00001-001234.
Platform or Intermediary Fee Invoice (V series)
If you work through a platform or intermediary, you may receive an additional purchase invoice for platform fees. This invoice comes from the vendor or platform to your company, with invoice numbers typically starting with V, for example V2AEDFE-005678.
When does this apply?
- Only when using a platform or intermediary service
- When additional platform fees are applicable
- Based on your specific agreement with the platform